Reasons Why Leasing a Copier is the Best Option for Business Owners

Leasing copiers can be one of the most effective ways to stay ahead of your business growth while minimizing your total out-of-pocket expenses. The best way to figure out if leasing a copier makes sense for you and your business is to ask yourself the following questions:

• Are you tired of paying large upfront costs to acquire equipment?
• Do you want to make the most out of your investment in copiers?
• Do you want to minimize the amount of time that you spend on maintenance and repairs?

If your answer is yes to any or all of these questions, then leasing might be the right choice for you.

Maintenance and Support Are Included

When you lease a copier, maintenance and support are included. That means that you won’t be charged if your machine breaks down, or if there’s an error with your copy. It also means that someone will make sure all of your settings are correct and that you’re getting top-quality output from your machine. If you purchase, on the other hand, there may be substantial fees for each of these services when they’re needed.

You also won’t have to worry about purchasing your machine when it breaks down. As long as you continue to pay your lease, you can keep using your copier. If you purchase your machine and there’s an issue that requires repair or replacement, it may be hard to justify keeping it until those repairs are made. Copy machine repair costs for labor alone can be as high as $250 per hour.

It’s all about long-term planning.

You may be thinking that leasing copiers as opposed to purchasing them, while costing you more each month, seems like it’s not such a great idea. And yet, when you look at it from an investment perspective over several years’ time, leasing is actually much less expensive and will ultimately save you money in terms of your business budget.

The reality of it, however, is that when you look at how much money your business will make in profits over time, leasing copiers provides you with significant savings. This will allow you to put more money into marketing strategies, technology, and other areas that will boost your profit margin.

When viewed over several years’ time, leasing a copier will help ensure your business continues growing—something that purchasing one outright wouldn’t allow.

Lower Upfront Cost

One of the biggest reasons why leasing a copier can be better than purchasing one outright is simply because you will pay less upfront to acquire one. Monthly lease payments are lower than retail prices. This allows business owners who aren’t able to shell out thousands of dollars at once upfront an opportunity to benefit from increased productivity and efficiency when it comes to copy machines.

While there may be other benefits to consider when determining whether or not leasing a copier is right for your business, one of its biggest perks comes down to its upfront cost. The fact that you can get it at a lower cost than if you were to buy it outright makes leasing an attractive choice.

However, deciding whether leasing or buying makes sense involves looking at both sides of the equation and seeing which option will be most beneficial in both the short- and long-term.

Upgrades as Technology Changes

Technology advances at an exponential rate, and it doesn’t look to be slowing down any time soon. Investing in a copier that allows you to upgrade or add features as needed will give your business an edge as technology continues to change. If your current copier doesn’t offer these options, consider leasing a new machine that does. It could save you thousands of dollars over time by allowing you to take advantage of new technologies without having to purchase them outright.

While it’s true that leasing isn’t usually thought of as an option when it comes to copiers, there are advantages to leasing if you upgrade or replace your machine. You won’t have to worry about shelling out cash on obsolete technology, and will be able to see all costs upfront rather than having them deferred over time. In addition, you can usually keep your current lease payments until you’re ready to switch machines, giving you time to budget in advance.

No Surprise Costs Down The Road

When you lease your equipment, you won’t be forced to purchase upgrades in order to keep it running smoothly. If your equipment fails, it’s easy to get another one. Instead of having to go through a difficult process of identifying the problem and purchasing new equipment, if any part of your leased piece breaks down or becomes obsolete, all you have to do is call your leasing company.

You don’t have to worry about paying full price for equipment that may not meet your business needs down the road. If you end up not needing or using all of it, you can just return it or swap it out for a machine that better suits your business needs.

Choose from a variety of different products from different brands and manufacturers to fit your needs best.

If you want to be sure that your leasing agreement includes all of the latest, up-to-date equipment, you’ll want to make sure to choose from a wide range of products.
By doing so, you can be confident that your business will always have access to brand-new technology, and as long as you agree to lease all other necessary equipment with your copier, it’s likely that all of your office machines and devices will continue to be replaced throughout the duration of your lease contract.

Another benefit of choosing from such a wide range of equipment is that it will be easier to find something that fits your budget.

While there are plenty of expensive copiers on offer, you can also choose to lease more cost-effective versions, and depending on your spending limits, you may be able to combine multiple products into one package by agreeing to lease several machines together.

When you choose from a variety of products, you’ll also have more flexibility to upgrade or downgrade your package as needed. For example, if at some point in your business lifecycle you decide that you no longer need one of your machines, it’s likely that it will be possible to terminate its lease agreement without affecting any other equipment on lease.